Question 1

How often do I need to check an employee's right to work?

Accepted Answer

There is no recurring or annual right to work check. You check once before employment begins, and for anyone with time limited permission, such as a Skilled Worker visa holder, you carry out one follow up check on or before the date their permission expires. People with permanent status, like British and Irish citizens or those with settled status, only need the initial check and no follow up. Keep a record of every check for the length of employment and for two years after the person leaves. Since the move to eVisas, most checks are now done online using the worker's share code rather than paper documents.

Question 2

What happens if a sponsored worker's visa expires?

Accepted Answer

If a Skilled Worker applies to extend their visa before the current one expires, their existing conditions continue while the Home Office makes a decision, so they can keep working in the meantime. The real risk is failing to apply in time. If permission lapses with no in time application, the person no longer has the right to work, and continuing to employ them exposes you to a civil penalty of up to £60,000 and puts your sponsor licence at risk. The practical rule is to start any renewal well before the expiry date rather than treating the expiry date as the deadline.

Question 3

What is a Home Office sponsor compliance visit?

Accepted Answer

It is an inspection of how well you meet your sponsor duties. A visit can be announced, unannounced, or random, and enforcement is now largely intelligence led rather than complaint driven. Officers review your HR systems, interview staff, and check the file you hold on each sponsored worker, including right to work evidence, the Certificate of Sponsorship, contracts, salary records, and your reporting history. The purpose is to confirm you are tracking your workers properly and reporting changes on time. Sponsors are expected to be audit ready at all times, not only when a visit is booked.

Question 4

Is Compliance Track legal or immigration advice?

Accepted Answer

No. Compliance Track is an information and record keeping tool. It helps you organise records, track deadlines, and stay audit ready, but it does not give legal or immigration advice on any individual's case. Giving immigration advice in the UK is a regulated activity, so for advice on a specific situation you should consult a solicitor or an adviser regulated by the Immigration Advice Authority.

Question 5

How much does Compliance Track cost?

Accepted Answer

There are three plans, each with a three day free trial. Starter is £29 a month, or £290 a year, for up to 5 sponsored workers. Growth is £59 a month, or £590 a year, for up to 20 sponsored workers. Business is £129 a month, or £1,290 a year, for unlimited sponsored workers. Every plan includes all features and unlimited team members for rotas. Annual billing works out at two months free. The limit counts only sponsored visa holders, so staff you add purely for rota planning do not count towards it.

Question 6

Do I need a sponsor licence to use Compliance Track?

Accepted Answer

Not necessarily. Right to work duties apply to every UK employer, not only those who sponsor visas, so any business can use Compliance Track to keep right to work records and reminders in order. The sponsorship features, such as visa tracking and sponsor duty reminders, are there for businesses that hold a sponsor licence and employ workers on visas like the Skilled Worker route.

Stay on top of UK visa sponsorship compliance, without the spreadsheets.

Why compliance matters

How it works

Who it's for

Key features

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Frequently asked questions

Be ready before the Home Office knocks.